Paralegal

UK-Bourne End
Job ID
44860
Function
Legal

Overview

A demanding and responsible role, incorporating a wide variety of challenging and interesting tasks. The main priorities include upkeep of the company’s entities and branches across EMEA ensuring compliance with local legislation, support legal entity rationalisation projects, manage non-disclosure agreements (“NDA”) process in EMEA, assist Counsel with contract reviews, legal advice and research and support smooth running of the EMEA Legal Department.  The successful candidate will be able to manage tasks and projects independently as well as supporting the EMEA lawyers and other Legal Department team members globally.  They will also be involved with both local and global projects working with colleagues at all levels and in many functions of the business including finance, tax and HR.

Responsibilities

  1. Support and manage company secretarial compliance being main point of contact on EMEA Company Secretarial matters as listed below, and support Legal Assistant in such tasks.

 

  • Day to day company secretarial requirements for Zebra’s legal entities and branches.  This includes preparation and review of minutes, consents, notices, resolutions, powers of attorney and other governance-related documents often in conjunction with outside legal counsel.
  • Receive advice and notifications from outside legal counsel, e.g.  annual accounts filing dates, new local legal legislation affecting Zebra entities which may require action. 
  • Circulate documents for director signatures in the most cost and time efficient way and arrange for notarising and apostille of documents where required.
  • Support the set-up of new legal entities and branches, entity rationalization projects, including mergers, liquidations, strike offs and de-registrations in conjunction with the tax and finance teams in both EMEA and the US.
  • Involvement with ad hoc company projects, instructing outside counsel and managing costs and billing. Such projects include:
    • Director changes
    • Banking and borrowing authorities & opening new bank accounts
    • Powers of Attorney
    • Registered address changes
    • Dividends
    • Shareholder changes
    • Company name changes
  • Liaise with the Brno (Czech Republic) and Bourne End finance teams for filing of annual financial statements and ensuring company compliance in line with local requirements.
  • Maintain the EMEA legal entity information list.
  • File emails and company records and documents in a timely manner in the relevant shared mailbox and databases.
  • Respond to requests from colleagues for copies of company documents, minutes and resolutions etc.
  • Work collaboratively with US company secretarial legal support.

 

  1. Be main point of contact for non-standard NDA’s and support NDA process
  • Be familiar with NDA generator tool and support Legal Assistant with regards to standard NDA’s.
  • Receive NDA Generator requests from the business and create a Zebra standard agreement using the Apttus database tool.
  • Review requests for modifications to the standard agreement and respond as necessary.
  • Review and mark-up third party agreements in line with Zebra NDA policy requirements and liaise with legal department lawyers for assistance with this if required.
  • Support the EMEA NDA Generators outside of the Legal Department for help with the tool and process.
  • Liaise with US legal NDA support for queries relating to the functionality of the tool and any system issues.
  • Ensure that NDA’s are executed correctly and uploaded into the database and activated.

 

  1. Paralegal support
  • Assist EMEA lawyers with review of contracts, legal advice and research.

 

  1. Miscellaneous
  • Upload executed contracts, amendments and other documents into the relevant record in Apttus and file paper copies, if provided, by legal department lawyers.
  • Arrange for dispatch of documents by courier using the UPS online shipping application.
  • Keep information in the EMEA Legal Team Resource folder updated.
  • Online completion of annual learning assignments as directed through the Company’s Knowledge Centre, e.g. information security, privacy and data protection and participate in ad hoc workshops as part of Zebra’s ongoing commitment to harmonizing the company’s culture and values.

Qualifications

  • Relevant experience and / or qualifications as a legal assistant or paralegal
  • Legal Practice Course qualification preferred
  • In-house legal department or other relevant experience within a global commercial environment
  • Strong MS Office skills, along with the ability and willingness to learn and use specialist tools and applications
  • Attention to detail and accuracy is paramount, whilst prioritising the workload and balancing multiple tasks
  • Understand and maintain high levels of confidentiality, including awareness of data security, privacy and data protection issues
  • Ability to communicate and work with colleagues and stakeholders in countries across EMEA to support non-UK subsidiaries; additional language skills would be an advantage
  • Flexible, proactive and agile embracing the company’s commitment to its culture and core values initiatives

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share with your network